Privacy Policy

AMAR CAS TECHNOLOGIES INC. (“AMAR CAS,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit our website or communicate with us.

1. Scope

This Privacy Policy applies to personal information collected through the AMAR CAS website and through communications initiated using the website.

The website is intended primarily to provide information about AMAR CAS, its technology under development, potential clinical applications, research activities, and collaboration opportunities.

This policy does not apply to information collected as part of a separate clinical study, research project, employment process, contractual relationship, or product-development program where a separate privacy notice or agreement is provided.

2. Information we may collect

Depending on how you interact with the website, we may receive:

• Your name, professional title, organization, email address, telephone number, and other contact details you voluntarily provide.
• The contents of messages, inquiries, proposals, or documents you send to us.
• Information relating to potential research, clinical, investment, supplier, licensing, employment, or commercial collaborations.
• Limited technical information automatically processed by our website-hosting provider, such as your Internet Protocol address, browser type, device type, access time, requested pages, and server-log information.

Please do not provide information that is not reasonably necessary for your inquiry.

3. Contact inquiries

When you use a contact link or inquiry function on this website, the website may prepare an email in your default email application. The information you enter is not submitted to or stored in a separate AMAR CAS website database unless the website expressly states otherwise.

Once you send the email, your message will be transmitted through your email provider and received through the email systems used by AMAR CAS. The message may then be retained in our business email records and used to:

• Respond to your inquiry.
• Evaluate a proposed research, clinical, technical, or commercial collaboration.
• Arrange meetings or demonstrations.
• Communicate about partnerships, investment, licensing, procurement, employment, or other business matters.
• Maintain appropriate business and legal records.
• Protect the security and integrity of our communications and systems.

Submitting an inquiry does not create a clinical, professional, contractual, confidential, or advisory relationship with AMAR CAS.

4. Medical and confidential information

This website is not a clinical communication platform, patient portal, emergency service, or medical-record system.

Do not submit:

• Patient names or other patient-identifying information.
• Personal health information.
• Medical images that identify a patient.
• Clinical records.
• Urgent medical requests.
• Confidential information belonging to a hospital, university, employer, company, research institution, or other third party.
• Proprietary technical information for which an appropriate confidentiality agreement has not been signed.

Information sent through ordinary email may not be suitable for sensitive medical, research, technical, or commercially confidential information.

AMAR CAS does not provide medical advice through this website. In a medical emergency, contact the appropriate emergency services or a qualified healthcare professional.

5. Analytics, cookies, and technical information

AMAR CAS does not currently use optional advertising cookies, behavioural advertising tools, or third-party analytics cookies on this website.

The website may nevertheless use technologies that are necessary for its basic operation, security, performance, and hosting. Our hosting or infrastructure providers may automatically process limited technical data, including Internet Protocol addresses and server logs, to deliver the website, prevent abuse, diagnose technical problems, and maintain system security.

If AMAR CAS introduces analytics, advertising cookies, embedded third-party tools, or other non-essential tracking technologies in the future, this Privacy Policy and any applicable consent mechanism will be updated before or when those technologies are introduced.

6. Disclosure of information

AMAR CAS does not sell personal information.

We may disclose personal information only where reasonably necessary to:

• Employees, officers, founders, consultants, or authorized representatives who require the information for their responsibilities.
• Technology, hosting, email, cybersecurity, professional-service, or administrative providers supporting our operations.
• Lawyers, accountants, insurers, auditors, and other professional advisers.
• Research institutions, hospitals, universities, medical-device companies, or potential collaborators, where appropriate and legally permitted.
• Government, regulatory, law-enforcement, or judicial authorities when required or permitted by law.
• Parties involved in a proposed financing, investment, restructuring, merger, acquisition, licensing transaction, or transfer of business assets, subject to appropriate protections.

Service providers are expected to process personal information only for authorized purposes and to apply appropriate safeguards.

7. Information processed outside Québec or Canada

Some service providers used for website hosting, email, cloud infrastructure, security, or business communications may process or store information outside Québec or Canada.

Where information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law-enforcement bodies, or governmental authorities in accordance with applicable law.

AMAR CAS will take reasonable steps to evaluate and manage privacy risks associated with service providers and cross-border processing.

8. Retention

We retain personal information only for as long as reasonably necessary to:

• Respond to and follow up on inquiries.
• Manage an existing or potential business, research, clinical, employment, or commercial relationship.
• Maintain business, contractual, financial, security, and legal records.
• Comply with legal, regulatory, insurance, or professional obligations.
• Establish, exercise, or defend legal rights.

Retention periods may vary depending on the nature of the communication and the relationship. Information that is no longer required will be securely deleted, destroyed, or anonymized, subject to applicable legal and operational requirements.

Canadian privacy principles require organizations to retain personal information only as long as necessary for identified purposes and to establish procedures for its secure destruction or anonymization.

9. Security

AMAR CAS uses reasonable administrative, technical, and organizational safeguards appropriate to the nature and sensitivity of the information under its control.

However, no website, email service, Internet transmission, or electronic storage system can be guaranteed to be completely secure. Visitors should avoid sending highly sensitive, confidential, or patient-identifying information through ordinary email.

10. Your privacy rights

Subject to applicable law, you may request:

• Confirmation of whether we hold personal information about you.
• Access to personal information we hold about you.
• Correction of inaccurate or incomplete information.
• Withdrawal of consent where processing is based on consent.
• Deletion or cessation of use of information where legally applicable.
• Information about how your personal information has been used or disclosed.
• Assistance with a privacy-related question or complaint.

Certain rights may be limited by legal, contractual, evidentiary, security, or record-retention requirements.

11. External links

This website may contain links to websites operated by hospitals, universities, research institutions, medical-device companies, headset manufacturers, social-media platforms, or other third parties.

AMAR CAS does not control and is not responsible for the privacy practices, security, accuracy, or content of third-party websites. You should review the privacy policy of each external service before providing personal information.

12. Changes to this policy

AMAR CAS may update this Privacy Policy as its website, technologies, operations, service providers, and legal obligations evolve.

The current version will be posted on this page with the revised “Last updated” date. Where required by law, material changes will be brought to the attention of affected individuals through an appropriate notice.

13. Contact and Privacy Officer

Questions, access requests, correction requests, or complaints concerning personal information may be directed to:

Please write “Privacy Request” in the subject line and provide enough information for us to understand and respond to your request. Do not include patient information or sensitive medical information in your initial email.